Who we are
The Police and Crime Commissioner (PCC) is a registered data controller under the Data Protection Act. Our Data Protection Officer can be contacted at: email@example.com or by post at: Ploughland House, 62 George Street, Wakefield, WF1 1DL or by telephone on: 01924 294000.
The Police Reform and Social Responsibility Act 2011 identifies the legal duties of the Police and Crime Commissioner and you can see a copy of this here (http://www.legislation.gov.uk/ukpga/2011/13/contents).
On 10th May 2021 the functions of the PCC will transfer to the West Yorkshire Mayor pursuant to The West Yorkshire Combined Authority (Election of Mayor and Functions) Order 2021. From this date the West Yorkshire Combined Authority will become the registered data controller under the Data Protection Act 2018. The information we collect, purpose for collection, existing data sharing arrangements and retention policy will remain as set out below. You can continue to contact our Data Protection Officer using the contact details above.
What we do
We process personal information as a police and crime commissioner's office to improve accountability within West Yorkshire Police and ensure that West Yorkshire Police is combating issues important to our local community; managing our staff, maintaining our accounts and records, promoting our services and activities, carrying out research, and we use CCTV systems for crime prevention.
What personal information we collect
We may process personal information in relation to:
- Personal details
- Education and employment details
- Financial details
- Goods and service providers
- Family details
- Lifestyle and social circumstances
- Visual images, personal appearance and behaviour
We also process sensitive personal information which includes:
- Offences and alleged offences
- Disciplinary and misconduct allegations
- Criminal proceedings, outcomes and sentences
- Racial and ethnic origin
- Religious or similar beliefs
- Trade Union membership
- Physical or mental health and condition
- Information about victims of crime
We gather personal information from publicly available sources, from contact with the individual themselves and personal information may be shared with us by West Yorkshire Police and other police forces, by other Police and Crime Commissioners, by local authorities and by other partners such as the NHS, third sector organisations, community groups and Government departments.
Whose personal information we process
We process personal information about the following people (click on the hyperlink for more information):
- Staff, members, police officers and volunteers
- Suppliers and organisations
- Community and Partnership Advisory Groups, Advisers & Professional Experts
- Complainants and enquirers
- Members of the public and publicly available information
- Individuals captured by CCTV and voice recording
- Recipients of police services
- Young people
- Privacy notice for Police Appeals Tribunals
Who we share personal information with
Where necessary, required or with consent we share information with:
- Other Police and Crime Commissioners
- West Yorkshire Police and other police forces and security organisations
- Local and central government
- Advisers, consultants and other professional experts
- The person whose data we are processing
- Family, associates and representatives of the person whose data we are processing
- Suppliers and providers of goods and services
- Healthcare and social and welfare advisers and practitioners
- Financial organisations
- Credit reference agencies, debt collection and tracing agencies
- Research organisations
- Data processors
- Employment and recruitment agencies
- Ombudsmen and regulatory authorities
- Press and media organisations
How long we keep personal information
The Police and Crime Commissioner has a record retention policy which you can see here :
Transfers to other countries
It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the Data Protection Act.
You have the right to be told what information is held about you and to be given a copy of that information. This is the right to make a subject access request.
If we need your consent to process your information you have the right to withdraw that consent.
You also have the right to have information rectified and in certain circumstances you have the right to object to processing, to restrict processing and to have data erased.
To exercise your rights contact the Data Protection Officer at the Police and Crime Commissioner's Office (firstname.lastname@example.org or by telephone 01924 294000).
You also have the right to make a complaint to the Information Commissioner. You can contact the Information Commissioner's Office (ICO) at: www.ico.org.uk or by phone at 0303 123 1113.